Texas Roadhouse Catering

Texas Roadhouse does not run a dedicated catering service in every market. Instead, most restaurants handle large orders through family packs and party packs for pickup, call your nearest restaurant to set it up, since options differ by location. In practice, “catering” at Texas Roadhouse means a large to-go order: you choose family packs or party packs, add drinks by the gallon and extra rolls, and pick everything up at a set time. There is no on-site staff, buffet setup or delivery service as part of a standard order.

Using family packs, feeding 20 people costs about $292.92 (5 sirloin family packs plus 3 gallons of tea), roughly $14.65 per person before tax. Party packs for 8 to 10 people were reported at $49.99 to $69.99 per entrée tray. The final cost depends on the main dish you choose, how many guests you feed and your state. Chicken, pork and burger packs are the cheapest per person; steak and rib packs cost more. Tax is added at checkout, and a tip for the to-go team is appreciated for large orders.

Party packs need at least 24 hours notice. Family packs can usually be ordered the same day, but for 20+ guests or holidays call the restaurant a day or more ahead. For graduation season, holidays and weekends, order two or three days ahead so the restaurant can plan staff and food. Always confirm your pickup time by phone the day before for very large orders.

About four people. Plan one family pack per four guests, or a party pack per 8 to 10 guests, and mix mains so there is something for everyone. Each pack includes a main for three to four people, a family-size salad, two 16-ounce sides and 12 rolls. For hungry teens or game-day crowds, plan three people per pack instead of four.

Catering orders are normally picked up at the restaurant. Some locations list family packs on delivery apps; larger orders are best collected yourself. If you use a delivery app, prices and fees are usually higher than ordering direct, and very large orders may not be accepted. For parties, picking up yourself is cheaper and lets you check the order before you leave.

Some restaurants can seat large groups together, but private rooms are not standard. Call your local Texas Roadhouse to ask about large-party seating. If you need a group table, call during a quiet time, weekday afternoons are easiest, and ask about the largest party the restaurant can seat together and whether it takes call-ahead seating for groups.

Texas Roadhouse does not offer wedding catering with staff or buffets. Couples use family packs or party packs for rehearsal dinners and small receptions, call the restaurant early to plan quantities. For a rehearsal dinner or small reception, ribs, sirloin and Chicken Critters packs work well, and you can add rolls and gallons of tea or lemonade. Plan serving dishes, utensils and staff yourself, since the restaurant only prepares the food for pickup.

Often not: on Monday to Thursday 555 of 711 restaurants open at 3:00 PM. Friday works better, 451 restaurants are open by 11:30 AM. If your restaurant does not open until the afternoon, consider an early-evening event or a Friday lunch instead. Calling ahead is the only way to know whether your local restaurant can prepare a large order before it opens.

One family pack per four people gives each guest a full portion of the main, about 8 oz of sides and three rolls. Plan one gallon of tea or lemonade per eight guests. Add one extra pack for every 20 guests if your crowd has big appetites, and order extra rolls, they are always the first thing to go. Desserts are not included in packs, so add them separately if needed.

The Family Sized BBQ Chicken is the cheapest main: about $12.16 per person for 25 guests including tea. To keep costs down further, mix a cheaper main (BBQ chicken, cheeseburgers or pork chops) with one premium pack, serve tea or lemonade by the gallon instead of individual drinks, and pick the order up yourself.